Handling Multiple Email Accounts

Have 2 different email addresses going to one inbox, and be able to send email from either address?

There are a few reasons why you might need two different email addresses. Perhaps you want a personalized email address for communicating with your colleagues and associates, and also want a generic email address for communicating with your customers. This can be accomplished easily without having to activate 2 full myhosting.com Exchange Email accounts.

1. First you can activate a full myhosting.com Exchange account using your personalized email address.
   You could use something like john.smith@your-company.com.
2. Next, you can activate a myhosting.com Basic mailbox using the generic email address.
   For example you can use something like customer.service@your-company.com.
3. Now that your Basic mailbox is set up, you can set up an Email Aggregator for your "john.smith" account to download email for the "customer.service" mailbox. This will download the email directly into your Exchange account without you having to do it manually using Outlook
4. Now you can configure the "john.smith" user in Outlook as an Exchange Account. When complete, you can configure the "customer.service" user in Outlook as a POP3 Account.
5. When you are composing or replying to an email, simply click on the Account drop down menu to select which email address to send your email from.

Now you can receive email from both accounts and send email from either!

Have 2 different email addresses going into one inbox, but be able to send email only from one?

With myhosting Hosted Exchange you can add additional Email Addresses to your domain that act as aliases to an existing mailbox without adding a new Exchange account. This free feature is included, and allows you to create an email address that can automatically forward email into one Exchange mailbox. For example, you can create an email address like sales@your-company.com that forwards email to john.smith@your-company.com. John will then receive the email sent to "sales" and will be able to reply using his "john.smith" email address.

Have a different email address going into multiple inboxes?

With distribution lists, you can add a new email address without adding a new Exchange account. This feature is also free and is included with myhosting.com Hosted Exchange Email. It allows you to create an email address that can automatically forward email into one or more Exchange mailboxes. For example, you can create a distribution list like marketing@your-company.com that forwards email to both bob.thomas@your-company.com and sally.jones@your-company.com!

Each user will receive a separate copy of the email, and can reply with their own Exchange email address.

Have 2 or more different domain names and have an email address on each one?

By adding Domains to your myhosting.com Hosted Exchange email, you can use one Exchange server to host many different domain names. For example, if your company owns domain names for the .com, .net and .org TLDs, you can have your-name@your-company.com, your-name@your-comany.net and your-name@your-company.org all resolving to a single mailbox. You can even use our Primary Email Address feature to change which email address you want to have your email sent from.

Have an email address in your Exchange organization that forwards to a third party email address?

If you want a user to have an email address on your Exchange domain, but don’t want to give them an exchange mailbox, this can be done easily by adding them into your Global Contact List. Through our control panel we allow you to manually add entries in your Global Address List, and to specify the internal and external email addresses that correspond with this contact.

For example, you can create a contact entry for "Jon Doe" that has an internal email address of jon.doe@your-company.com and forwards all email to the external mailbox jondoe2001@some-isp.com. Jon will appear in your Global Contact list so that everyone in your organization will see his contact details and send him email, and people from outside the organization will be able to send him email through either email address.

Have a distribution list that forwards email to internal and external contacts?

Using the distribution list feature, you can create an email address that will forward email to one or more Exchange mailboxes as well as forwarding email to one or more Global Contacts! After adding a member to your Global Address List, the contact will be assigned an email address within your domain. This allows you to add them to any distribution list that you want to create.

For example you can create a distribution list like consultants@your-company.com that forwards email to sally.jones@your-company.com (an Exchange User) and jon.doe@your-company.com (a Global Contact with external email address jondoe2001@some-isp.com). So any email sent to the "Consultants" distribution list will arrive in Sally’s Exchange mailbox and Jon’s external ISP mailbox.